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COMPETENCE 8: REVIEWS
The ability to manage progression through the life cycle of a change initiative.
Introduction
Reviews are a way of gathering information to provide an assessment on the status of a change initiative and the ongoing viability of the work, and to supply advice and guidance.
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KNOWLEDGE
Knowledge of the factors that need to be evaluated when establishing a review schedule.
APPLICATION
Consider factors which need to be evaluated during a review and establish and implement a schedule of reviews incorporating key milestones during and after a change initiative.
Consider:
- The types of review that best align with the different governance structures and life cycle approaches.
- The options for review formats and when they are appropriate to use, considering the stakeholder landscape.
- Ways to analyse the complexity, risk profile and value of a change initiative.
- Any legal and regulatory requirements that need to be considered.
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KNOWLEDGE
Knowledge of ways of obtaining the relevant sources of data to inform the review.
APPLICATION
Obtain appropriate information from valid sources to inform the review.
Consider:
- The information that is needed, the way it will be obtained, the purpose of the review and how it will be used.
- The stakeholders who are best placed to provide the information.
- Ways to validate the data.
- Different ways in which the reviews will be conducted.
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KNOWLEDGE
Knowledge of the governance process and response strategies.
APPLICATION
Maintain records of any deviations from plans, to include reasons for and responses to the deviations.
Consider:
- The tolerance levels in place for all parties engaged in a change initiative, and the impact on the business case and the wider organisation.
- Ways to identify and document deviations.
- The range of potential actions or solutions to address deviations and how to determine their suitability.
- The appropriate governance structure to follow for escalation routes and audit, depending on the severity of the deviation.
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KNOWLEDGE
Knowledge of ways to involve relevant stakeholders.
APPLICATION
Communicate the outcomes of reviews to relevant stakeholders, and confirm stakeholder understanding and acceptance of proposed actions.
Consider:
- Ways of determining stakeholder needs and preferred method of presentation to gain formal acceptance.
- The use of data to inform decision making.
- Ways of confirming understanding and acceptance.
- The implications of the proposed actions.
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KNOWLEDGE
Knowledge of re-planning activities.
APPLICATION
Implement agreed actions and update lessons learned.
Consider:
- Tools and techniques for planning.
- The resources that are required.
- The governance process to support a change.
- Ways in which the knowledge can be used, acted upon and shared.